Young ​​LEGEND

Organization​ ​ of​ ​ the​ ​ Early​ ​ Career​ ​ members​ ​ within​ ​ the​ ​ LEGEND​ ​ experiment and​ ​ their​ ​ representation​ ​ in​ ​ the​ ​ management

Membership

Early​ ​ Career​ ​ (EC)​ ​ members​ ​ of​ ​ the​ ​ experiment​ ​ are​ ​ the​ ​ PhD​ ​ students​ ​ and​ ​ postdoctoral researchers​ ​ who​ ​ are​ ​ in​ ​ the​ ​ early​ ​ stages​ ​ of​ ​ their​ ​ careers.​ ​ Master​ ​ and​ ​ bachelor​ ​ students​ ​ are​ ​ invited
to​ ​ take​ ​ part​ ​ in​ ​ the​ ​ activities​ ​ and​ ​ discussions​ ​ of​ ​ the​ ​ EC​ ​ members​ ​ without​ ​ the​ ​ right​ ​ to​ ​ vote​ ​ for​ ​ the representatives​ ​ because​ ​ they​ ​ are​ ​ members​ ​ only​ ​ for​ ​ a ​ ​ short​ ​ time​ ​ in​ ​ the​ ​ experiment.

Representatives

EC​ ​ members​ ​ send​ ​ representatives​ ​ to​ ​ each​ ​ of​ ​ the​ ​ following​ ​ boards​ ​ of​ ​ the​ ​ experiment

  • Institutional​ ​ Board:​ 5 members​ ​ with​ ​ voting​ ​ rights
  • Steering​ ​ Committee:​ 1​ member
  • Publication​ ​ Board:​ 1​ member
  • Speakers​ ​ Board:​ 1 ​member

The​ ​ representatives​ ​ have​ ​ to​ ​ join​ ​ the​ ​ relevant​ ​ board​ ​ meetings​ ​ both​ ​ at​ ​ the​ ​ collaboration​ ​ meeting and​ ​ in​ ​ phone​ ​ conferences.​ ​ The​ ​ mandate​ ​ of​ ​ the​ ​ representatives​ ​ is​ ​ one​ ​ year​ ​ in​ ​ each​ ​ case​ ​ that​ ​ can
be​ ​ renewed.
In​ ​ case​ ​ a ​ ​ representative​ ​ cannot​ ​ join​ ​ the​ ​ collaboration​ ​ meeting​ ​ or​ ​ a ​ ​ phone​ ​ conference​ ​ in​ ​ person, he/she​ ​ should​ ​ delegate​ ​ someone​ ​ else​ ​ because​ ​ representation​ ​ and​ ​ the 5 votes​ ​on​​ the​​ IB are more important.

Missions​ ​ of​ ​ representatives

The​ ​ purpose​ ​ is​ ​ to​ ​ ensure​ ​ communication​ ​ from​ ​ the​ ​ management​ ​ to​ ​ the​ ​ young​ ​ workforce​ ​ of​ ​ the experiment​ ​ and​ ​ vice​ ​ versa.​ ​ Furthermore​ ​ to​ ​ bring​ ​ up​ ​ concerns​ ​ of​ ​ scientist​s ​ in​ ​ the​ ​ early​ ​ stages​ ​ of their​ ​ career​ ​ that​ ​ might​ ​ differ​ ​ from​ ​ those​ ​ who​ ​ have​ ​ a ​ ​ permanent​ ​ position.​ ​ For​ ​ example​ ​ ensure that​ ​ publication​ ​ requirements​ ​ for​ ​ PhD​ ​ students​ ​ in​ ​ different​ ​ countries​ ​ are​ ​ taken​ ​ into​ ​ account​ ​ in the​ ​ publication​ ​ policy​ ​ or​ ​ ensure​ ​ that​ ​ EC​ ​ members​ ​ get​ ​ opportunities​ ​ to​ ​ talk​ ​ at​ ​ major​ ​ conferences in​ ​ critical​ ​ stages​ ​ of​ ​ their​ ​ career.​ ​ It​ ​ is​ ​ the​ ​ duty​ ​ and​ ​ responsibility​ ​ of​ ​ the​ ​ representatives​ ​ to​ ​ collect ideas,​ ​ concerns​ ​ and​ ​ issues​ ​ of​ ​ EC​ ​ members​ ​ before​ ​ the​ ​ specific​ ​ board​ ​ meetings​ ​ and​ ​ to​ ​ present them​ ​ there.

The​ ​ communication​ ​ is​ ​ ensured​ ​ by​ ​ the​ ​ IB​ ​ representatives​​ ​ sending​ ​ the​ ​ agenda​ ​ of​ ​ the​ ​ IB​ ​ meeting before​ ​ to​ ​ the​ ​ EC​ ​ members​ ​ for​ ​ discussion​ ​ (github​ ​ or​ ​ phone​ ​ conference)​ ​ as​ ​ well​ ​ as​ ​ sending​ ​ the minutes​ ​ of​ ​ the​ ​ IB​ ​ meeting​ ​ highlighting​ ​ the​ ​ relevant​ ​ parts​ ​ for​ ​ EC​ ​ members. Additionally​ ​ the​ ​ IB​ ​ representatives​​ ​ should​ ​ find​ ​ volunteers​ ​ to

  • organize​ ​ social​ ​ events​ ​ at​ ​ the​ ​ collaboration​ ​ meetings
  • prepare​ ​ and​ ​ keep​ ​ updated​ ​ an​ ​ information​ ​ packet​ ​ for​ ​ newcomers
  • organize​ ​ the​ ​ elections​ ​ for​ ​ the​ ​ representatives
  • help​ ​ in​ ​ organization​ ​ of​ ​ specialized​ ​ meetings​ ​ e.g.​ ​ software​ ​ workshop
  • ...

Elections

The​ ​ elections​ ​ are​ ​ organized​ ​ by​ ​ a ​ ​ volunteer​ ​ election​ ​ committee.​ ​ They​ ​ collect​ ​ nominations​ ​ from all​ ​ EC​ ​ members​ ​ (self-nominations​ ​ included)​ ​ and​ ​ ask​ ​ the​ ​ nominees​ ​ if​ ​ they​ ​ would​ ​ be​ ​ willing​ ​ to serve​ ​ on​ ​ one​ ​ (or​ ​ more)​ ​ of​ ​ the​ ​ boards.​ ​ They​ ​ should​ ​ make​ ​ sure​ ​ that​ ​ all​ ​ the​ ​ different​ ​ geographic regions​ ​ and​ ​ the​ ​ different​ ​ career​ ​ stages​ ​ are​ ​ represented​ ​ among​ ​ the​ ​ nominees. Overlap​ ​ between​ ​ positions​ ​ is​ ​ allowed​ ​ as​ ​ long​ ​ as​ ​ the​ ​ nominee​​ can​ ensure​ ​ their​ ​ full participation​ ​ is​ ​ all​ ​ meetings​ ​ beside​ their ​ usual​ ​ research​ ​ work. An​ ​ anonymous​ ​ vote​ ​ is​ ​ organized​ ​ to​ ​ elect​ ​ the​ ​ person​ ​ for​ ​ each​ ​ position.​ ​ Every​ ​ EC​ ​ member​ ​ has​ ​ one vote​ ​ and​ ​ the​ ​ voting​ ​ system​ ​ should​ ​ not​ ​ allow​ ​ multiple​ ​ votes​ ​ from​ ​ the​ ​ same​ ​ person.​ ​ All​ ​ different board​ ​ representatives​ ​ can​ ​ be​ ​ elected​ ​ in​ ​ one​ ​ voting​ ​ round​ ​ where​ ​ each​ ​ EC​ ​ member​ ​ can​ ​ cast​ ​ a ​ ​ vote for​ ​ the​ ​ given​ ​ number​ ​ of​ ​ vacant​ ​ positions.